Functional documentation

Product feature V2

How to manage your products creation

Informations : These product features work for English, French and Spanish languages

Some definition

Product : The creation of product sheet is necessary if not existing on our platform. The creation allows you to enrich the article sheet and to register your product in our databases.

Offer : Creating an offer on one of your products is necessary to insert it into your catalog in order to sell it on any Octopia sales channel.

How the products work

Get every information you need to create a product from Octopia product referential.

Check if your GTIN codes are existing on Octopia.

If product are missing, you must first create your product sheet to be able to add it to your offer catalog.

If product are existing, you can :

• Directly put an offer on the product to sell it
• Modify or enrich the product by trying a new integration on it
  • Every missing information will be filled by yours and you will become a contributor to this product

Products integration reports will allow you to understand every product integration status. This will allow you to correct product data if necessary.

Product Sheet

A product sheet is composed of common data to all categories and specific properties to the category.

• Common data…
• Specific properties…

A product sheet is composed of recurring data (for all categories) and data linked to the category.

• Recurring data : gtin, title, description, image, brand, category, language…
• Data linked to the category : for a given category, several properties are attached to it. Example of property: size, color, made in France… 

Data and properties can be mandatory, recommended or optional. 

To be able to sell a product, all mandatory data must be correctly filled in.

Product information on a webpage are : Picture, Title, Description

Type of product 

A product sheet can be created individually, we speak of a simple product, or attached to other products, we speak of a variant product. Only certain categories accept varying products (like fashion, footwear).

1. Simple product : product without gtinReference. It appears individually on the forehead as in the example shown above.
2. Variant product : A variant product can vary on two axes currently, size and/or color. Its axes of variation are chosen by the managers of the Octopia product repository and imposed on the seller as mandatory properties. Products created as a variant have a gtinReference and a groupReference. They are part of a product family.

Management rules and verification of product data

Field	Data type	Limitation	Mandatory in integration	Example	Comments
GTIN	Digital	From 8 to 13 characters	YES	8002270014901	EAN barcode.
Product identifier (SKU)	Alphanumeric	Defined by the product standard	NOPE	AAAAZ21805	Unique identifier of the product generated by the Octopia repository.
Category	Alphanumeric		YES	Garden furniture	The category must be known from the Octopia product referential.
Title	Alphanumeric	132 characters max	YES	Round wooden table	The title in its long version is required.
Description	Alphanumeric	2000 characters max	YES	Wooden table made of particle board.	Product Description.
Marketing Description	Alphanumeric	5000 characters max HTML is allowedNo media	NOPE	<h1>Wooden Table</h1>        <p>High-quality, sustainable wood. Elegant design for any room.</p>	Marketing description to highlight product assets
URL Picture 1	Alphanumeric	HTTPS URLsSize is required between 500×500 and 3000×3000	YES	https://….jpeg	At least one picture is mandatory to compose a product sheet.
Seller ID	Digital	Given by the vendor repository	YES	135	Corresponds to the SellerId conveyed by the authentication and generated by the IS.
Language	Alphabetical	4 character ISO code	YES	fr-FR	Code on 4 positions defining the language of the product
Vendor product reference	Alphanumeric	Free text	YES	TOP_CASE1234	Reference provided by the seller to more easily identify his product.
Mark	Alphanumeric	50 characters max	CAN BE	TEAKTO FURNITURE	Mark can be mandatory on some categories. Information available on categories API
Attributes		Free or ranged values	CAN BE	Size = 36,Color = Blue	Attributes can be mandatory on some categories. Information available on categories API

EAN/GTIN 

• Between 8 and 13 characters
• Valid key 
• That it doesn’t start with 200

LANGUAGE

• Format: Valid IETF BCP47 consisting of an ISO 639-1 country code, a hyphen and an ISO 3166-1 alpha-2 culture code. Example: fr-FR
• Languages ​​accepted: fr-FR, en-US and es-ES

TITLE

• Existing and smaller than 132 characters

DESCRIPTION

• Existing and smaller than 2000 characters

CATEGORY

• 2, 4 or 6 characters 
• An Octopia algorithme will check if the category is cohérente with product title and description

PICTURE

• 1 picture is mandatory (4 is better)
• HTTPS-url
• Resolution between 500 x 500 pxs and 3000 x 3000 pxs
• Accepted formats: jpg, jpeg, png, gif
• Image smaller than 5MB

MARKETING DESCRIPTION

• Existing and smaller than 5000 characters
• HTML balises are allowed
• Media are not supported

ATTRIBUTES

• Ranged properties have a choice list to respect
• Properties can have attached files

Category

It is mandatory during the product creation stage.

Sellers are required to assign a level 3 Octopia category to their products.

Category 1	Category 2	Category 3
HYGIENE – BEAUTY – PERFUME	PERFUME	EAU DE TOILETTE
HYGIENE – BEAUTY – PERFUME	HIGYENE BABY	BABY WIPES
GAMES – TOYS	DISGUISE – SHOW	FICTITIOUS WEAPON – STICK – SWORD – WAND

The correct categorisation of your products is important and will increase the visibility of the product on the site and on external search engines.

Conversely, a wrong categorisation leads to :

• a longer processing time for your catalogue, because the Octopia system has to identify the right category
• poor visibility of products on Marketplaces
• a low product score (impact for sponsored products)

Properties

They might be mandatory when creating a product.

They are linked to one or several categories and are possible characteristics of a product (size, colour, age, etc.).

The necessity of any property related to a category is essential to define its importance in product creation within that category, it can be :

• Mandatory
• Recommended
• Optional

The properties can be of different types :

• Ranged or Free

– Ranged have a choice list to define values possibilities

• Numeric or alphanumeric values
• Simple or multiple values
• Variation or not

– Will define if a property is a variation axis to a selected category

• Allowing an attached file or not

– Will define if a property can host an attached file to ensure product compliance with the law